Automotive
Stories of Impact
Automating critical financial processes
Business Challenge
The Finance team of a leading Automotive industry in Australia had the following challenges while processing incoming Shipment Invoices:
- Consolidation of data from multiple manufacturing plants for payments was laborious and repetitive
- Oversights due to human interactions
- High cost of operations
- Persistence of data into spreadsheets resulted in redundancy across the network
Business Objectives
To implement a seamless solution with minimum impact to the existing processes with the following objectives:
- Reduce the burden on employees to learn new tools and technologies
- Reduce operational cost by decreasing resources needed for manual processes
- Improve staff productivity by reducing monotonous tasks
- Provide faster reports to management with facility to quickly access past reports
Solution
GenAOS™ platform has been used to digitize the Shipment Invoices processes to achieve the set objectives. GenAOS™ Buddies have been deployed to perform the following activities:
- Process shipment notification document coming from multiple manufacturing plants located in different countries across the globe by simply dropping the shipment notification document to a folder.
- Identify the shipment source and process the shipment document accordingly.
- Identify the relevant invoice and insurance detail pages from this multi-page shipment notification document and extract the relevant information from these pages using OCR technology.
- Routing all the exceptions occurred during data extraction to human agents and allow them to clean-up the data where necessary.
- Verify the invoice amount against corresponding insurance details and raise exceptions for human agents to clarify the differences.
- Modeling the unstructured data and persisting into Database with facility to see the reports per shipment notification based on shipment source.
Client Testimonial
"The GenAOS™ platform has transformed our shipment invoice processing. With automated document handling and OCR technology, we've eliminated manual data entry and significantly improved operational efficiency."
Key Results
Automation
Of invoice processing
Technology
For data extraction
Processing
Multiple plants worldwide
Ready to automate your invoice processes?
Discover how our GenAOS™ platform can streamline your financial operations.
Contact UsAbout GenAOS™
We provide GenAOS™ solutions that integrate seamlessly with your existing systems to streamline processes and improve efficiency.
Process Overview
Shipment document processing
OCR data extraction
Verification & validation
Database integration